We, the undersigned are desirous of forming a society namely “St. John’s Marhauli Alumni Assocition” under the Societies Registration Act, 1860, in pursuance of this Memorandum of Association :-

S. No.  Name and address                       Occupation                    Designation in the Society:      

1)            ROHIT KAPOOR                          BUSINESS                                    PRESIDENT                                                                                                                                                                                                                                                                                               

               15, Raghunath Nagar,

               Mahmoorganj, Varanasi

               Ph: 9839144776                                                                                

2)            VAIBHAV KAPOOR                      BUSINESS                                   VICE PRESIDENT

                D – 57/60 –E, Sigra,

                Varanasi – 221010

                Ph: 9415202437

3)            VAIBHAV AGRAWAL                     BUSINESS                                   SECRETARY

               3^rd Floor, Satyam Complex,

               Opp. I M A,  Lahurabir,

               Varanasi – 221001

               Ph: 9415221025

4)            MANISH MAHESWARI                BUSINESS                                   TREASURER

                B-59/73 B, Mahmoorganj,

                Varanasi – 221010

                Ph: 9415201178

5)            UDAY RAJGARIA                          BUSINESS                            MANAGING COMMITTEE

 S – 30/96, Shivpur,

 Varanasi

 Ph: 9415222615

6)             ATUL CHAWDHARY               CHARTED ACCOUNTANT             MANAGING COMMITTEE

  CK. 19/20, Thatheri bazaar,

  Varanasi

  Ph: 9415202798

7)             DR. ANANT GUPTA                                DENTIST                         MANAGING COMMITTEE

  Mera Dental Care,                (MEDICAL PRACTITIONER)

  D 57/51-B, Sidhgiribagh,

  Varanasi

  Ph: 9319341090

8)             DR. SAMANVAYA SHUKLA                    DENTIST                        MANAGING COMMITTEE

  S 8/110, A-4G,                        (MEDICAL PRACTITIONER)

  Mackboolalam road,

  Varanasi

  Ph: 9935027027

9)             ISHA MODI                              RELATIONSHIP MANAGER         MANAGING COMMITTEE                                                      

                 D – 11/7, Kotwalpura,                  HDFC BANK LTD.

                 Bansphatak, Varanasi

                 Ph: 9415202423

10)           AMBER GUPTA                                  BUSINESS                          MANAGING COMMITTEE       

                 K – 65/83, Kabir Road,

                 Varanasi

                 Ph: 9935028205

11)          AMIT AGRAHARI                                     STUDENT                      MANAGING COMMITTEE

               K 63/21, Bhootbharao,

               Naksh, Varanasi

               Ph: 9899933167

12)          RONNIE ROCKEY                                     STUDENT                       MANAGING COMMITTEE

               30, New St. Johns Colony,

               Marhauli, Varanasi

               Ph: 9995101352

13)         FR. THOMAS MATHEW                         EDUCATION                    PATRON MEMBER

               Principal, St. Johns School,

               Marhauli, varanasi

RULES AND REGULATIONS :

ST. JOHN’S MARHAULI(VARANASI) ALUMNI ASSOCIATION

GENERAL:

  1.     Name:

 The name of the Society shall be “ST. JOHN’S MARHAULI(VARANASI) ALUMNI ASSOCIATION (hereinafter referred to as “SJMAA”).

2.       Registered Office:

 The registered office of the Society shall be situated in the State of Uttar Pradesh at Varanasi.

MEMBERSHIP:

3.      Types of Memberships

          (a)   Founder members

The subscribers to the Memorandum of Association of the Society shall, on registration of the Society under the Societies Registration Act, 1860, be enrolled in the Register of Members as the founder members of the Society.

          (b)   Patron Member

The Principal of St. John’s School,  Marhauli, Varanasi or any teacher authorized by him, shall be a patron member of the Society and shall not be liable to pay Annual Membership Fees or Life Membership Fees.

          (c)    Honorary Member

The Managing Committee shall be empowered to induct any ex-student,  ex-teacher or ex-principal  of St. John’s School, Marhauli, Varanasi as Honorary Member by a simple majority of the managing committee keeping in view the aims and objectives of the society.

4.       Admission

          (a)   Any ex-student having studied, at any time and for a minimum duration of two years, in St. John’s School, Marhauli, Varanasi will be eligible to become a member of SJMAA provided the batch to which he/she belonged has passed out of the school at least two years before from the date of admission. For this purpose, the records of St. John’s School, Marhauli, Varanasi  shall be final.

          (b)   The Application of Membership has to be approved by the Managing Committee of the Society, before any person can be admitted as a member.

          (c)    Membership of the Society shall not be less than seven.

5.       Subscription

          (a)   Any Member,  desirous of becoming a Member of the Society shall pay a sum of Rs. 400/- (Rupees Four  Hundred) only as Annual Membership Fees. These fees can be reviewed by the Managing Committee every year and can be amended as per their decision by a simple majority.

          (b)   The Annual Membership Fees shall be payable immediately at the time of admission and there after every year by 30th June  of that year.

          (c)    For the purpose of counting a year, the period beginning from 1st April and ending on 31st March of next year shall be considered a year. Provided that for the first year the membership term shall commence from the date of admission till 31st March of that year.

         (d)   The Member shall have the option of paying Rs.3000/- as Life Membership Fees either at the commencement of his/her membership or at any time thereafter. The member who has paid the life membership fee will be known as Lifetime Member.

         (e)  The subscribers to the Memorandum of Association shall pay a sum of Rs. 3000/- (Rupees Three Thousand only) as life membership fees.

6.       Tenure:

A member shall continue to be a Member of the Society, if he/she has paid the Annual Membership Fees for that year by the due date i.e. 30th June of that year.

7.       Duties

          (a)   Members are expected to actively involve themselves in achieving the objects of the Society.

          (b)   Members shall bring matters of importance to the notice of the General Body, referred to at rule 11 infra, for its consideration.

8.       Termination: A person shall cease to be a member of the Society

          (a)   on tendering his resignation in writing to the President/Secretary of the Society; or

          (b)   on his death; or

          (c)    if he is insane(by law); or

          (d)   if he has applied to be adjudicated insolvent or is an undischarged insolvent; or

          (e)    if he has been convicted by a Court or Tribunal or competent  jurisdiction of any offence involving moral turpitude; or

          (f)     if he is found to conduct himself in a manner unbecoming a member of the Society by two-thirds of the other members present and voting at a meeting of the Society called for the purpose of considering the conduct of the said member;

          (g)   if he does not pay his annual dues, as stipulated

Whichever is earliest. Provided that the membership of Patron Member of the Society can never be terminated.

9.       Readmission:

 Any person who has ceased to be a member of the Society otherwise than as specified in items (a) to (f) of rule 8 supra, shall be eligible for readmission as member, at the discretion of the Society, provided he/she pays the membership fees of the year of readmission along with readmission fee which at present is Rs. 400/-

10.   Liability of members:

 A member shall  not be liable personally for any expenditure or liability of the Society or any loss of the Society’s income or assets, unless he is guilty of fraud or gross negligence.

11.   General Body:

 The General Body shall comprise all the members of the Society who have paid their  Membership Fees and only these members shall have voting rights.

12.   Managing Committee:

          (a)   The General Body shall elect from among its members a Managing Committee consisting of A President, A Vice-President,  A Secretary, A Treasurer, and eight  Members.

          (b)   Apart from the above members of Managing Committee, the Patron Member, being the Principal of  St. John’s School,  Mahrauli, Varanasi or any teacher authorized by him, shall be Ex-Officio Member of the Managing Committee of the Society and shall not be liable for  election. It is further provided that the out-going president (herein after known as Immediate Past President or IPP) will automatically become member of the succeeding managing committee for a term of one year.

          (c)    One Person can contest the election for one Post only. If more than 1 person contest the election for a particular post, then, the person receiving the highest number of votes shall be considered elected.

          (d)   Eligibility criteria of The President, Vice-President, Secretary, Treasurer and Managing Committee Members (except the Patron Member and the IPP) shall be as follows:

                    i)        The batch to which the candidate belongs should have passed out of  St. John’s School, Mahrauli, Varanasi at least 5 years before the year of election.

                   ii)       The candidate should have attained a minimum qualification of graduation from a recognized university.

                  iii)     The candidate should be a Lifetime member of SJMAA.

                  iv)     For the post of The President, Vice-President,  Secretary, Treasurer  the  candidate should have been a member of the Managing Committee of SJMAA for a minimum period of two year.(NOT APPLICABLE FOR THE YEAR 2010-2011)

                  v)     For the post of the Managing committee member the candidate should have been a member of SJMAA for a minimum period of two years.(NOT APPLICABLE FOR THE YEAR 2010-2011)

          (e)    However the First Managing Committee shall consist of subscribers and signatories to this Memorandum of Association. The first President of the Society shall be(ROHIT KAPOOR)(15, Raghunath Nagar, Mahmoorganj, Varanasi),the first Vice-President of the society shall be(VAIBHAV KAPOOR)        (D-57/60-E, Sigra, Varanasi),  the first Secretary of the Society shall be (VAIBHAV AGRAWAL)(3^rd Floor, Satyam Complex, Opp. I M A, Lahurabir, Varanasi) and the first Treasurer of the Society shall be (MANISH MAHESWARI)(B–59/73 B, Mahmoorganj, Varanasi). The other Subscribers to the Memorandum of Association shall be the Members of this First Managing Committee.

           (f)     If a situation arises when the  Managing Committee cannot be elected as per aforesaid manner, then, the decision of Founder Members shall be final.

          (g)   The Tenure of the Managing Committee shall be for 1 year comprising the period 1st April to 31st March. However the term of the First Managing Committee shall commence from the day of the formation of the Society and till 31st March of 2010.

          (h)   The election of the succeeding Managing Committee shall be held within one month of the end of the tenure of the preceding Managing Committee.

           (i)     The Notice for election has to be circulated amongst the general body of the Society before one Months of the date of election for inviting the names of persons who wish to contest the election.

           (j)     Managing Committee can appoint sub-committee(s) to carry out any of the objectives of the society.

          (k)   The Managing committee can ratify all the acts & deeds of SJMAA performed before the date of incorporation of the society and any act done by them before the date of incorporation shall be deemed to be done for and on behalf of the society.

13.   Meetings

          (a)   Annual General Meeting: An annual General Meeting (hereinafter referred to as AGM) of the General Body shall be called by the Managing Committee and held within three months of the close of each financial year to transact the following business, namely: -

                    i)       to adopt the report of the Secretary of the affairs of the Society;

                   ii)     to adopt the audited balance sheet and income and expenditure account of the Society;

                  iii)     to appoint auditors(if required) to hold office until the next AGM and to fix their remuneration;

                  iv)      to determine the time and place of the next AGM(if possible); and

                   v)     to consider any other matter that may be given notice of by any member or brought forward at the meeting with the permission of the Chair.

           (b)    Extraordinary General Meeting

                    i)       All meetings of the General Body other than AGM shall be called Extraordinary General Meetings.

                   ii)     An Extraordinary General Meeting shall be convened on submission of a written requisition in this behalf to the managing committee by not less than five members to consider specific issues.

                    iii)     An Extraordinary Meeting may also be convened by the President to consider specific matters of urgency and importance.

14.   Circulation of papers:

 Election of office bearers of Society referred to at clause (a) of rule 12 supra and transaction of any other matter requiring consideration of the General Body may be done by circulation of papers to members through post or otherwise.

15.   Notice of AGM/EGM

          (a)   A notice of AGM/EGM of the Society shall be issued to all members of the Society. Such notice shall normally be issued by the Secretary. However, in the event of his non availability, or for any other good and sufficient reason, the notice may be issued by the President or any member of the Managing Committee so authorized by him.

          (b)   The time and place of AGM/EGM shall be fixed by the Managing Committee.

          (c)    A Meeting of the AGM/EGM may be called only after giving not less than twenty one day’s notice in writing to all members.

          (d)   Every notice of AGM/EGM of the Society shall specify the time and place of the meeting and contain a statement of the business to be transacted there at.

          (e)    Any inadvertent omission to give notice or non- receipt of notice by any member shall not invalidate the proceedings of the meeting.

          (f)     If for any reason, the elected Members of the Managing Committee do not convene the Annual General Meeting, then the IPP and/or Patron Member, or any teacher authorized by the Patron, shall have the power to convene such a meeting.

16.   Procedure at AGM/EGM

          (a)   No business shall be transacted at any meeting unless the requisite quorum of members is present.

          (b)   Eight members shall constitute the quorum.

          (c)    If, within half an hour from the time appointed for holding the meeting a quorum is not present the meeting, if called by requisition of members, shall stand dissolved; and

          d)       in any other case, the meeting shall stand adjourned for two hours at the same place or to such other day and at such other time and place as the members present may determine. If, at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the members present shall be a quorum.

         (e)    i)   The President of the Society shall preside at every meeting of the Society.

                 ii)       In absence of the President, the Vice-President will preside in the meeting.

                 iii)     In absence of the President and the Vice-President, the Secretary will preside in the meeting.

                iv)     In absence of – the President, the Vice-President  and the Secretary any  Member of the Managing Committee or IPP as may be mutually agreed shall preside over the meeting.

                 v)      If the President, the Vice-President,  the Secretary, IPP and/or  the other Managing Committee Members  are not present within half an hour of the time appointed for holding the meeting, or if for any reason they are unwilling to preside over the meeting, the members present shall elect among themselves one of their members to be the Chairman of  the meeting.

          (f)    Every member shall have one vote.

         (g)     Any member shall be entitled to appoint another member as his proxy to attend a meeting of the Society and speak and vote in his stead.

          (h)   No member shall be entitled to vote at any general meeting if at the time of sending the notice for the meeting he/she owes any monies to the society.

          (i)   In case there is difference of the opinion among members in respect of any matter under consideration at a meeting of the Society, it shall be put to vote and the majority view shall prevail. In case of equality of votes, the Chairman of the meeting shall have a casting vote.

          (j)   The Secretary shall record the minutes of the meetings of the Society in a Minutes Book to be maintained for the purpose and obtain the signature of the Chairman in token of its correctness as early as possible after the meeting, and in any case, within a month of the date of the meeting or otherwise the minutes of the meeting shall be considered void.

17.   Management

(a)   The management of the affairs of the society shall vest in the Managing Committee comprising not less than seven person , including the office bearers specified in clauses (a) of rule 12 supra, and not more than fifteen persons.

(b)   Without prejudice to the generality of the foregoing clause, the executive management of the affairs of the Society in respect of policy, property, relationship with Government, finance and staff shall vest in the Managing Committee.

(c)    The Managing Committee shall have the power to appoint any person as its member in addition to or in the place vacated by any member.

(d)   The Managing Committee shall meet at least once every quarter. Five members shall constitute the quorum. A Minutes Book recording the names of the members present, business transacted at the meeting and decision taken shall be maintained by the Secretary.

(e)    The President of the Society shall preside at every meeting of the Managing Committee

(f)     Any question which arises at a meeting of the Managing Committee shall be decided by consensus, failing which by a majority of the votes, each member having one vote. In case of equality of votes, the President shall have a casting vote.

(g)   Removal of a member from the Managing Committee shall be by two-thirds vote in favor of such removal, by the other members of the Managing Committee.

(h)   Each member of the Managing Committee shall be answerable only for his own acts, neglects or defaults and not for those of others.

(i)     The President shall be the chief controlling officer of the Society. He shall supervise, coordinate, guide, regulate and control the work of the office bearers and members. In the absence of the President any Person of the Managing Committee authorized by him shall act on his behalf.

(j)     The Secretary shall be the chief executive officer of the Society. He shall be responsible for having the decisions of the Governing Body implemented and ensuring that all statutory provisions and executive order issued by the Central, State and local authorities are complied with in time.

(k)   The Treasurer shall be responsible for proper maintenance of accounts, collection of funds, issue of receipts and control of expenditure of the Society. He shall present audited statements of accounts to the Governing Body as well as at the AGM.

(l)     In respect of the matters not provided for in this rule and provided for in rules 14, 15 and 16 supra, the provisions of those rules shall apply mutatis mutandis to the Governing Body as they apply to the Society.

OTHER MATTERS

18.   Financial year

The financial year of the Society shall be from the 1st day of April to the 31st day of March of the following year. However, the first financial year of the society will commence from the day of incorporation of the society till 31st March of 2010.

19.   Sources of income

The sources of the income of the Society shall be contributions, gifts, donations and returns on investments in movable and immovable assets and fees it may charge from the participants in the activities it may carry out or from any other source.

20.   Utilization of the income and assets

(a)   All the income and movable and immovable assets of the Society shall be utilised and applied solely for the promotion and achievement of its objects as set forth in the Memorandum of Association.

(b)   No portion of the income or assets of the Society shall be paid or transferred directly or indirectly by way of dividend, bonus, profit or in any other manner to the present or past members of the Society or to any person claiming through any one or more of them.

(c)    No member of the Society may make any profit or derive any pecuniary benefit by virtue of his membership of Society. However, a member may be reimbursed any out of- pocket expenses incurred by him in connection with the work of the Society.

(d)   Notwithstanding what has been stated in clauses (a), (b) and (c) supra of this rule, a member of the Society may be allowed a remuneration for services rendered by him to the Society as may be considered reasonable in the circumstances of the case.

21.   Audit of accounts

The accounts of the Society if required shall be audited annually by a Chartered Accountant or firm of Chartered Accountants appointed by the AGM.

22.   Bank accounts

(a)   The Bank account of the Society shall be in such banks as may be resolved by the Managing Committee.

(b)   The Bank Account shall be in the name of the society. If an account has to be opened and operated for any specific reason, project and/or object, such account may be opened in the name of such reason, project and/or object prefixed by the abbreviated name of the society  “St. John’s Marhauli Alumni Association”.

(c)    The general bank account of the society shall be operated jointly by the Treasurer and the President or Secretary. However, any specific bank account opened for any reason, project and/or object shall be operated jointly by the Treasurer and any other member of the society authorized by the Managing Committee.

23.   Submission of annual list

The Secretary shall insure that within fourteen days of the AGM a list of members of the Managing Committee is filed with the Registrar of the Societies as required by section 4 of the Societies Registration Act, 1860 (hereinafter referred to as the Act).

24.   Legal proceedings

The Society may sue or be sued in the names of the President / Secretary as per provisions of section 6 of the Act.

25.   Amendment

Any amendment of the Memorandum of Association of the Society shall be made only in accordance with the provisions of sections 12 and 12A of the Act.

26.   Dissolution

The Society may be dissolved only in accordance with the provisions of section 13 and 14 of the Act.

27.   Applicability of the Act

All the provisions of the Act  will apply to the Society.